EU National Window Reporting System – from 1st June 2015

Slide1Ship’s reporting and notification through single window reporting system within EU member states will reduce the work load on crew, ship managers and owners. The new directive 2010/65/EU entering into force from 1st June 2015 will allow all reporting to be submitted electronically via a single window (National single window, NSW) and it shall be available to various competent authorities of the member states.


The NSW prototype supports the following formalities referred to in Directive 2010/65/EU:

  • Notification for ships arriving in and departing from ports of the Member States (Directive 2002/59/EC),
  • Border checks on persons (Regulation (EC) No 562/2006),
  • Notification of dangerous or polluting goods carried on board (Directive 2002/59/EC),
  • Notification of waste and residues (Directive 2000/59/EC),
  • Notification of security information (Regulation (EC) No 725/2004),
  • Entry Summary Declaration (Regulation (EEC) 2913/92 and Regulation (EC) 450/2008),
  • FAL form 1: General Declaration,
  • FAL Form 2: Cargo Declaration,
  • FAL form 3: Ship’s Stores Declaration,
  • FAL form 4: Crew’s Effects Declaration,
  • FAL form 5: Crew List,
  • FAL form 6: Passenger List,
  • FAL form 7: Dangerous Goods,
  • Maritime Declaration of Health,
  • It also handles the notifications required by Directive 2009/16/EC:
  • Pre-arrival notification for ships eligible to expanded inspection,
  • Notifications of actual arrival and departure.
  • Information which shall be provided in accordance with national legislation may also be reported in the NSW prototype:
  • Cargo related formalities: Declaration of Temporary Storage, cargo Manifest (tentative),
  • Waste delivery receipt,
  • Bunkers remaining on board,
  • Civil Liability Certificate for Oil Pollution Damage,
  • Civil Liability Certificate for Bunker Oil Pollution Damage,
  • Ship defects.Six Member States are participating in the project with a dedicated NSW prototype: Bulgaria, Greece, Italy, Malta, Romania and Norway.Design
  • The National Single Window (NSW) prototype covers the information flows between:
  • Other Member States may access a common NSW prototype to familiarize themselves with the implemented functionalities. Some Member States have requested and have been provided with access to this common NSW prototype.
  • Member States participation
  • The ship data providers (e.g. ship agent/master, shipping company) and the NSW,
  • The NSW and public authorities which are responsible for receiving the data, and
  • SSN and the NSW.Ship Data Providers fulfil the reporting formalities through a harmonized graphical user interface, a system-to-system interface (SOAP and XML) and through uploading XLS files. The data structure and formats are based on the results of the work of the eMS Group which was established to co-ordinate the implementation of Directive 2010/65/EU. The XML message structure is based on ISO 28005 standard for Electronic Port Clearance.The NSW prototype allows for the submission of messages which are compliant with the latest release of SafeSeaNet (version 3). It allows the Ship Data Providers to request information from previous EU port calls via SafeSeaNet. In addition, it is designed to automatically receive ship details and location code updates from the central reference databases of SafeSeaNet.
  • Information on the reporting formalities is distributed to the public authorities registered in the NSW prototype depending on their roles. Decisions and comments recorded in the NSW by these authorities are communicated back to the Ship Data Providers via the user interface and the system-to-system interface.
  • The design of the prototype has been elaborated from a series of “leading principles” which were drafted in collaboration with the participating Member States.                                                                                                                                Source – EMSA (European Maritime safety agency)

Categories: Crew matters, Regulations

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